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Terms and Conditions

Welcome to the Sewa Day website. The following Terms and Conditions together with the general information contained on our website www.sewaday.org and other Sewa Day sites (collectively the “Site”) form the basis of your agreement with Sewa Day. By using this Site and registering with us we are entitled to assume that you have had the opportunity to read and have read these terms and conditions and agree to them.

From time to time Sewa Day may change these Terms and Conditions, and will post any such revision on its Site and you will be deemed to have agreed to any amended Terms and Conditions when you next use this Site following any amendment. Sewa Day recommends that you read these Terms and Conditions regularly and that if you do not accept them, please do not use this Site.

In these terms and conditions:

“you”, “your”, “volunteer(s)” and “project organiser(s)” means all persons named on your registration form (including anyone who is added or substituted at a later date) and all persons viewing the site and downloading our materials.

“we”, “us” and “our” means Sewa Day.

“organisation(s)” means the organisations, companies or charities for whom we advertise volunteer opportunities.

“projects” refers to the volunteer opportunities we advertise on behalf of organisation(s).

What Sewa Day provides

We facilitate opportunities for independent individuals to volunteer with projects that have requested a need for volunteers. By registering with us, you can access our services and display details of all the projects for which you are seeking volunteers and/or projects that already have sufficient volunteers provided that they take place on Sewa Day.

What we do not provide

We do not provide funding, materials, goods, services, training or promotion required in the delivery of projects. We do not provide advice on the viability of project or details of planning consents or other permissions that may be required for projects. We do not provide insurance, liability waivers or other legal consent that may be required for projects.

Your use of this Site

Sewa Day (“Sewa Day”) provides you access to the Site in order to help you at every stage of the process of an organisation registering with Sewa Day and meeting its registration requirements and seeking to recruit a volunteer(s) or a volunteer to assist on Sewa Day.

You will not use the Site for, or to encourage, any unlawful purpose, not post or transmit on the Site inaccurate, incomplete or false information (including in the case of volunteers, biographical information about yourself and / or information about your ability to volunteer); nor will you post or transmit on the Site any libelous, abusive, threatening, harmful, vulgar, obscene or otherwise objectionable material. You confirm that you will not post or transmit on the Site any material which contains any virus or disabling devices which interferes or may interfere with the operation of the Site; or which alters or deletes any information which you have no authority to alter or delete; or which overloads the Site by spamming or flooding it.

You will not use any device, routine or software to crash, delay or otherwise damage the operation of this Site. You further confirm that you will not take any action that affects Sewa Day’s reputation or that defames, abuses or harasses or threatens others.

Sewa Day in its sole discretion shall determine your compliance with the above and shall have the right to prevent you from using this Site and/or delete from the Site immediately and without prior notice any material that it deems not to comply or to be objectionable for any reason. As the services of the Site are made available to volunteers and organisations immediately, you do not enjoy any cancellation of “cooling-off” rights in relation to these Terms and Conditions.

Registering on the Site

By registering on the Sewa Day website you confirm that you are a project organiser(s) and that you:

(a) are an authorised individual representing your organisation

(b) have read the Terms and Conditions

(c) have read the Sewa Day Handbook

(d) have read and understood the need to conduct a Health & Safety Assessment for your project

(e) have undertaken appropriate steps to obtain the requisite permission(s) for your project

(f) have undertaken sufficient checks on volunteers as may be required by law when working with minors, those with special needs and terminally ill and/or elderly individuals

Acceptance of risk

You accept that the nature of volunteering may involve a significant amount of personal inherent risk. You also acknowledge that there will be limited on site support at most locations, health and emergency services may be basic or lacking, training on projects will be lacking or informal at best. You accept the need to conduct yourself in a responsible manner and not use materials or equipment for which you do not have sufficient training. You accept the need to advise the project organiser of any incidents, accidents or emergencies that may arise as a result of your participation in the project.

For those attending projects with minors, the elderly and anyone requiring special needs or attention, you accept the responsibility and risk for their supervision and care and indemnify Sewa Day of any risk or liability for their attendance or participation in projects.

Minor emergencies

Although a project organiser should be available for advice on emergencies, sickness and crime, when not present or immediately available, you accept responsibility for managing immediate arrangements by yourself (i.e. by contacting your insurance providers, calling for an ambulance or reporting a crime to the local police).

Links to or From other Sites

As a convenience to you, this Site contains links to external websites. Sewa Day accepts no responsibility for or liability in respect of the content of those sites. Sewa Day should not be taken as having reviewed or approved such sites or their contents, nor does it warrant that any links to such sites work or are up to date. The use of any such links is entirely at your own risk. Any third parties wishing to link to our Site may do so provided links are to the home page only of the Site and provided Sewa Day is notified in advance by email to info@sewaday.org

Security and Passwords

When you register with this Site or sign on when you visit this Site, you will need to use a user name and password. You are solely responsible for the security and proper use of the password, which should be kept confidential at all times and not disclosed to anyone. You must notify Sewa Day immediately if you believe your password is in the possession of someone else or if it may have been used, or is likely to be used, in an unauthorised way. Sewa Day accepts no liability for any unauthorised or improper use of disclosure of any password.

If you have any queries about your details on the Sewa Day database, please email info@sewaday.org

Data and Information

Sewa Day may gather information and statistics collectively about all visitors to this Site which may include information supplied by you. This will help Sewa Day to understand its users thereby creating better products and services for you. Sewa Day will not disclose individual names or identifying information except for those organising Sewa Day projects whose details will appear in the public Project Finder service. Feedback, survey, project data and testimonials will be collected in individual and aggregate form. Sewa Day believes this information helps it determine what is most beneficial for its users and how Sewa Day can continually improve its online services. Sewa Day may share this aggregated data with selected third parties to assist with these purposes. Personal data is processed by Sewa Day in accordance with our Privacy Policy.

Intellectual Property Rights

All of the information contained on this Site is the copyright of Sewa Day unless otherwise marked. All trade marks, logos, software or any other of its intellectual property rights are the exclusive property of Sewa Day or are used by Sewa Day under license granted by the owner of that intellectual property right. You may not download, copy or print any of the pages of the Site except for your own personal use, and provided you keep intact all copyright and proprietary notices. No copying or distribution for any business or commercial use is allowed. No framing, harvesting, scraping or other manipulation of the content of the Site is permitted. You will not attempt to decipher, disassemble, reverse engineer or modify any of the software, coding or information comprised in the Site; nor will you post to the Site any material which infringes any intellectual property rights of any third party.

Changes to or Temporary Unavailability of this Site

Every effort is made to keep the Site up and running smoothly and fault-free. However, Sewa Day takes no responsibility for, and will not be liable for, the Site being temporarily unavailable for reasons of maintenance / improvement, or due to technical issues beyond Sewa Day’s control. Sewa Day may change, suspend or discontinue any aspect of the Site at any time, including the availability of any of the Site features, databases or content.

Termination

Sewa Day may at its absolute discretion deny you access to this Site (which may include any of the services or information available through it) or any part of it at any time without warning or explanation.

Liability and Disclaimer

The information contained on this Site including any surveys are given in good faith and Sewa Day uses all reasonable efforts to ensure that it is accurate. However Sewa Day gives no representation and warranty in respect of such information and all such representations and warranties, whether express or implied, are excluded.

No liability is accepted by Sewa Day for any loss or damage which may arise out of any person relying on or using any information on this Site. Sewa Day shall not be liable to any person relying on or using any such information for (a) loss or revenue, loss of actual or profits whether arising in the normal course of business or otherwise (including without limitation, loss of profits on contracts); loss or damage to volunteering prospects, loss of opportunity; loss of the use of money; loss of anticipated savings; loss of business; loss of goodwill; loss of or damage to reputation; loss of or corruption to data; loss of management or administration time, legal and other professional fees and expenses; or (b) any indirect or consequential loss or damages however caused (including without limitation by reason of misrepresentation, negligence, other tort, contract or of statutory duty) which arise directly or indirectly from the subject matter of this Site. However, nothing in the above shall limit or exclude Sewa Day’s liability for fraud or for death or personal injury caused by negligence, or to the extent otherwise permitted by law.

You agree fully to indemnify Sewa Day and keep Sewa Day fully indemnified against all costs, expenses, claims, losses, liabilities or proceedings arising from use or misuse by you of this Site.

Sewa Day does not guarantee that any organisation will register any appropriate volunteering opportunities, or that any organisation will interview or recruit any volunteer to carry out such volunteering opportunity, or that any suitable volunteer will be available or will meet the needs of any organisation registering volunteering opportunities with it. Sewa Day makes no representation or warranty as to the final terms and duration of any volunteering appointment facilitated and / or obtained through this Site. Whilst Sewa Day takes all reasonable endeavours to ensure it is the case, Sewa Day does not guarantee that any organisation will keep confidential any volunteer information or data provided by Sewa Day to them.

Cancellation & Force Majeure

Compensation and refunds will not be made for any change or cancellation caused by war or threat of war, insurrection, riots, strikes, civil action, decisions by governments or governing authority, natural disaster, bad weather, technical or maintenance problems with transport, changes of schedules or operational decisions of over transport, changes of schedules or operational decisions of overseas institution directors or similar circumstances beyond our control. For the purpose of this agreement we define the above as force majeure.

If any provision of the Terms and Conditions is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining provisions of these Terms and Conditions and shall remain in full force and effect.

The www.sewaday.org website is operated by Sewa Day, a charity registered in England and Wales (No. 1146848).

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales and any disputes arising shall be exclusively subject to the jurisdiction of the courts of England and Wales.

Queries & Complaints

In case of any query or complaint regarding the information on this Site, please contact info@sewaday.org